Privacy Policy & Cookie Notice

Effective Date: April 1, 2026

[WIS LEGAL NAME] ("Women in Surgery," "WIS," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, register for events, apply for programs, participate in mentorship or community offerings, submit forms, sponsor WIS, or interact with our digital platforms.

Information We Collect

We may collect information you provide directly, including your name, email address, phone number, country, institution, role or title, application materials, event registration details, payment or sponsorship information, messages, testimonials, photos, videos, and other information you choose to submit.

We may also collect technical information, such as browser type, device information, IP address, pages visited, referral sources, and website usage data through cookies, analytics tools, and similar technologies.

How We Use Information

• To operate our website, events, symposiums, mentorship programs, community features, and application processes.
• To communicate with you about registrations, applications, updates, opportunities, sponsorships, and programs.
• To review applications, manage participation, and support mentorship or community matching.
• To improve our website, programming, communications, and user experience.
• To share event photos, videos, testimonials, and related media when permission has been granted.
• To comply with legal, security, fraud prevention, and recordkeeping obligations.

Cookies & Analytics

Our website may use cookies and similar technologies to support site functionality, understand visitor behavior, measure performance, and improve content. Cookies may be set by us or by third-party services such as analytics, embedded media, payment processors, scheduling tools, or form providers.

You can control cookies through your browser settings. Some features may not work properly if cookies are disabled.

How We Share Information

We do not sell personal information. We may share information with trusted service providers who help us operate the website, process registrations, manage forms, send emails, process payments, host events, provide analytics, or support community and app functionality. We may also share information when required by law, to protect safety, or with your consent.

International Users

WIS may serve students, trainees, surgeons, sponsors, and community members internationally. If you access our website or programs from outside the United States, you understand that your information may be processed in the United States or other locations where our service providers operate.

Children & Students

Our website and programs are intended for medical students, trainees, professionals, adult participants, sponsors, and related community members. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, contact us so we can review and delete it as appropriate.

Your Choices

You may request to access, update, correct, or delete certain personal information by contacting us. You may also unsubscribe from marketing emails using the unsubscribe link in those messages. Some information may be retained for legal, security, event, financial, or recordkeeping purposes.

Security

We use reasonable administrative, technical, and organizational measures to protect personal information. No website, platform, or transmission method is completely secure, and we cannot guarantee absolute security.

Changes

We may update this Privacy Policy and Cookie Notice from time to time. Updates will be posted on this page with a revised effective date.

Contact

For privacy questions, contact us at: [CONTACT EMAIL]